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Bookkeeper / Staff Accountant

Location: Salem, NH
Schedule: Full-Time, On-Site
Salary: $65,000–$70,000 per year, depending on experience

About the Role

We are seeking an experienced, hands-on Bookkeeper to support the day-to-day accounting and financial operations of a growing transportation and logistics group based in Salem, New Hampshire.

This is not simply a data-entry bookkeeping position. We are looking for someone who is comfortable managing the daily transactional accounting function while also maintaining accurate reconciliations and supporting the month-end close process.

The ideal candidate will have strong experience with accounts payable, accounts receivable, reconciliations, payroll, general ledger activity and month-end procedures. Experience within trucking, transportation, logistics or another transaction-heavy business would be highly valuable.

This position will work closely with company ownership, finance leadership, operations and our external/fractional financial resources.

Key Responsibilities

Accounts Payable

Enter and process vendor bills and expenses.
Review vendor statements and resolve discrepancies.
Maintain accurate vendor records.
Prepare payments for review and approval.
Ensure expenses are coded correctly to the appropriate accounts and business entities.
Reconcile vendor accounts as necessary.

Accounts Receivable & Collections

Monitor outstanding customer balances.
Follow up on overdue invoices and assist with collections.
Apply customer payments accurately.
Reconcile customer accounts and resolve payment discrepancies.
Produce regular accounts receivable aging reports for management.

Invoicing

Support the preparation and processing of customer invoices.
Verify supporting documentation and billing information.
Work with operations to resolve billing discrepancies.
Ensure completed work is invoiced accurately and promptly.

Fuel, Driver & Credit Card Reconciliation

Collect, organize and reconcile fuel receipts and driver expenses.
Reconcile fuel-card transactions against receipts and company records.
Reconcile company credit cards and employee purchasing cards.
Identify missing documentation or unusual transactions and follow up with employees and drivers.
Maintain organized electronic supporting documentation.

Payroll

Prepare and process payroll information.
Review employee hours, deductions and payroll-related records.
Coordinate payroll changes with management.
Reconcile payroll reports to the general ledger.
Maintain accurate payroll documentation.

Trucking Taxes & Compliance Accounting

Assist with preparation and reconciliation of:
- IFTA reporting
- New York HUT
- Connecticut HUT
- Fuel-tax records
- Mileage and fuel documentation
Maintain supporting records required for filings and audits.
Coordinate with operations and outside providers where appropriate.

Insurance & Administrative Support

Assist with routine insurance-related accounting and administrative matters.
Maintain insurance invoices, certificates and supporting documentation.
Help research billing discrepancies and insurance-related charges.
Assist management with documentation relating to claims, renewals and audits when required.

Bank & Balance Sheet Reconciliations

Perform monthly bank reconciliations.
Reconcile credit cards, fuel cards and other balance-sheet accounts.
Investigate and correct discrepancies.
Maintain supporting reconciliation schedules.

Month-End Close

Assist with and ultimately take ownership of assigned portions of the monthly close process.
Prepare recurring and adjusting journal entries.
Reconcile general ledger accounts.
Assist with accruals and prepaid expenses.
Maintain fixed-asset and equipment schedules where appropriate.
Review accounts for unusual or incorrectly classified transactions.
Ensure accounting records are complete and properly supported before month-end reporting.
Work with finance leadership and the fractional CFO to continually improve closing procedures and financial controls.

General Accounting & Administration

Maintain accurate and organized accounting records.
Assist with equipment loans, leases and financing records.
Support intercompany transactions and reconciliations where required.
Assist with financial documentation requested by lenders, insurance providers, auditors and other third parties.
Help improve accounting procedures and internal controls as the organization grows.
Perform other bookkeeping and accounting-related responsibilities as required.

Qualifications

Minimum 3–5 years of hands-on bookkeeping or accounting experience.
Strong experience with accounts payable and accounts receivable.
Experience performing bank and credit-card reconciliations.
Experience with payroll processing and reconciliation.
Working knowledge of the general ledger and month-end close process.
Comfortable preparing basic journal entries.
Strong understanding of debits, credits and account classifications.
Experience working with QuickBooks or comparable accounting software.
Strong Excel skills.
Excellent organizational skills and attention to detail.
Ability to manage a high volume of transactions and supporting documentation.
Comfortable following up with employees, vendors and customers to obtain missing information.
Able to work independently while communicating clearly with management.

Preferred Experience

Trucking, transportation, freight brokerage or logistics accounting experience.
Experience with IFTA, HUT or other transportation-related tax reporting.
Experience reconciling fuel cards or fleet expenses.
Experience working with multiple related business entities.
Experience assisting with a formal monthly financial close.
Familiarity with equipment loans, leases and fixed assets.

What We're Looking For

We are looking for someone who is hands-on, organized and accountable.

This position requires someone who is equally comfortable reconciling a bank account, processing a vendor invoice, tracking down a missing fuel receipt, following up on a customer balance and preparing a journal entry for month-end.

The right person will take ownership of the accounting details and ensure that transactions are entered, supported and reconciled correctly rather than allowing issues to accumulate until month-end.

Our goal is to maintain accurate, current books throughout the month so management has reliable financial information available when making business decisions.

Compensation

$65,000–$70,000 annually, depending on experience and qualifications.

This is a full-time, on-site position based in Salem, New Hampshire.

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