About the Job
Part-Time Evening Finance Office Administrator - Trucking and Brokerage
Position Overview:
We are seeking a detail-oriented Evening Finance Office Administrator to join our trucking and brokerage company. This part-time position will be responsible for managing essential administrative functions related to driver documentation, fuel management, and regulatory compliance.
Key Responsibilities:
- Process and reconcile fuel receipts for accurate record-keeping and reimbursement.
- Support basic book-keeping tasks on a day to day basis.
- Maintain comprehensive driver files, including licenses, certifications, and medical records.
- Monitor expiration dates and ensure timely renewal of driver documentation.
- Prepare and assist with IFTA (International Fuel Tax Agreement) reporting.
- Manage Highway Use Tax (HUT) documentation and reporting.
- Verify driver logs and hours of service compliance.
- Process trip-related documentation and paperwork.
- Maintain organized filing systems for both digital and physical documents.
- Assist with accounts payable/receivable related to fuel expenses.
- Support dispatch operations as needed during evening hours.
- Coordinate with drivers regarding documentation requirements.
- Generate regular compliance reports for management review.
Required Qualifications:
- High school diploma or equivalent.
- Previous administrative experience, preferably in transportation or logistics.
- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Office Suite (particularly Excel).
- Experience with data entry and record keeping.
- Ability to work independently during evening hours.
- Strong communication skills for interacting with drivers and team members.
Preferred Qualifications:
- Experience with transportation management software.
- Knowledge of DOT regulations and compliance requirements.
- Previous experience with IFTA and HUT reporting.
- Familiarity with electronic logging devices (ELDs).
- Understanding of trucking industry terminology and operations.
- Experience with accounts payable/receivable.
Schedule:
- Part-time evening hours (specific hours to be discussed).
- Must be flexible to accommodate industry demands.
Working Conditions:
- Office environment.
- May require occasional weekend availability for month-end processing.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Ability to lift up to 15 pounds (files, office supplies).
Benefits (If Applicable)
- Competitive hourly rate.
- Industry-specific training provided.